ACCEPTABLE USE POLICY – FACULTY AND STAFF

A.  The Purpose of the School District’s Computer Network

The Edgemont Union Free School District maintains a computer network for students, faculty and staff in order to support learning and to enhance instruction.

The School District also recognizes that computers and the Internet have become an important part of everyday life, and that it is desirable for school employees to gain proficiency in using these resources.  Accordingly, reasonable personal use of School District computer and Internet facilities is permitted for faculty and staff.  

“Reasonable personal use” includes the use of School District facilities for personal correspondence, personal electronic mail (e-mail) communications, and personal shopping, so long as such personal use does not interfere with employees’ performance of their obligations, and is not inconsistent with their roles as public employees of an educational institution.  Such use is also subject to the specific restrictions set forth in this Policy.

B.       Privacy Issues

Users must be aware that the School District’s computer system maintains a record of all Internet sites that users have accessed or attempted to access and can record all keystrokes.  The School District reserves the right to review these records and to take appropriate action in cases of unauthorized use.

In addition, electronic mail is not private.  The system administrators have access to all outgoing and incoming e-mail, and the School District reserves the right to review any and all messages.  In addition to internal disciplinary action, the School District reserves the right to report unlawful and potentially unlawful activities to the appropriate civil and criminal authorities.

C.       User Responsibilities

            1.         Software

Users may not add any software to the School District’s computer system without prior approval.  In addition, users may not modify, or attempt to modify, any existing software that has been installed in the system.

            2.         Hardware

Users may not connect any hardware devices to the School District’s computer system without prior approval.

            3.         Data

Under no circumstances may users modify, or attempt to modify, data in any School District database, with the exception of data to be added or modified in connection with classroom assignments or record-keeping for which the user is personally responsible.  This prohibition includes, but is not limited to, the modification or destruction of another user’s data, or the uploading, downloading, or creation of any computer virus.

                        4.         User Accounts and Passwords

Each user is responsible for the use that is made of his/her account, to which a unique password is assigned.  Users should not share passwords, leave their own accounts open or unattended nor use or attempt to obtain access to the accounts of others.

Users are responsible for making back-up copies of any account materials (documents) that are important to them, and should delete electronic mail on a regular basis so as to conserve storage space. 

     5.         Prohibited Conduct

In addition to the restrictions and prohibitions set out elsewhere in this document, users must respect the following specific restrictions on use:

·        The use of School District facilities to download or copy music or video files for non-school related purposes is prohibited.  Permitted downloads are subject to the restrictions of “fair use” as described below and may be done for “reasonable personal use” as described in Section A.

·        The use of School District facilities for personal profit-making activities is prohibited; except that students and teachers may communicate via School District facilities to arrange permitted private tutoring.

·        The use of School District facilities to access Internet gambling or gaming sites is prohibited.

·        The use of School District facilities to support political parties or particular candidates for public office is prohibited.  While users are entitled to hold and express the political and other views of their choice, they should use their private computer facilities to do so.

·        The use of School District facilities to access, or attempt to access, sexually-explicit Internet sites is prohibited.  This includes access to any Internet site that has posted a warning or disclaimer that access by persons under the age of 18 years is inappropriate.  If a user reaches such a site by accident, he/she should leave the site immediately, and advise a network administrator of the accidental access.

·        The use of School district facilities to send “spam” e-mail is prohibited.  In addition, “broadcast” e-mail (here defined as an electronic mail message simultaneously sent to five or more recipients) may be sent only in connection with school assignments or activities or for “reasonable personal use” as described in Section A.

·        The use of School District facilities to violate the copyright laws of the United States is prohibited.  The published work of other people, which includes text, graphics, music, performances, and other works of art, is presumed to be subject to copyright.  In an academic setting, some use of such materials is permitted under the “fair use” doctrine, which authorizes limited takings for educational purposes.  The School District’s library staff will assist students with questions of fair use, which should be raised with the library staff before any materials are copied.

·        The use of School District facilities in furtherance of any attempt to violate the laws of the United States or the laws of the State of New York is prohibited.

·        The use of School District facilities to intimidate or harass another person in violation of the School District’s published Code of Conduct is prohibited.

·        In addition, users must observe the following standards of basic courtesy:

• Honor the privacy of other users.

• Do not use obscene language, intentionally offensive or inflammatory language, or epithets relating to race, religion, national origin, gender or gender orientation, disability, or physical characteristics.

D.        Consequences

Violations of this Policy may result in the suspension or revocation of the privilege of access to the School District’s computer network, which may or may not be preceded by a warning, depending on the circumstances.  In addition, violations of this Policy are also violations of the School District’s Code of Conduct, and may result in additional disciplinary action as provided in the Code of Conduct, as well as other disciplinary actions as provided by New York State law and/or the terms of any applicable collective bargaining agreement.